Job Description – Recruitment Officer

Position Title

Recruitment Officer

Department

Human Resources

Reports To

HR Manager / Human Resources Lead

Job Summary

The Recruitment Officer is responsible for managing the end-to-end recruitment process, ensuring the timely attraction, selection, and onboarding of qualified candidates to meet organizational staffing requirements. The role works closely with hiring managers to understand workforce needs, source suitable talent, coordinate recruitment activities, and maintain a positive candidate experience while ensuring compliance with applicable labor laws and organizational policies.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage the full recruitment lifecycle from manpower requisition to candidate onboarding.
• Coordinate with hiring managers to understand hiring requirements, job specifications, and timelines.
• Develop and implement effective sourcing strategies using job portals, social media, recruitment agencies, employee referrals, and other sourcing channels.
• Publish job advertisements and manage candidate applications.
• Screen resumes and shortlist candidates based on job requirements.
• Conduct initial interviews and competency-based assessments.
• Coordinate technical interviews and final interviews with hiring managers.
• Conduct reference and background verification where applicable.
• Prepare employment offers and negotiate compensation within approved guidelines.
• Maintain regular communication with candidates throughout the recruitment process to ensure a positive experience.

Recruitment Administration

• Maintain accurate recruitment records, candidate databases, and applicant tracking systems.
• Ensure all recruitment documentation is complete, accurate, and properly filed.
• Prepare recruitment reports, hiring status updates, and recruitment metrics.
• Coordinate pre-employment documentation and onboarding requirements.
• Support visa, work permit, and onboarding documentation where applicable.

Stakeholder Management

• Build strong working relationships with hiring managers and department heads.
• Liaise with recruitment agencies, educational institutions, and external recruitment partners.
• Participate in recruitment campaigns, job fairs, career events, and employer branding initiatives.

Compliance & Process Improvement

• Ensure recruitment activities comply with labor laws, organizational policies, and recruitment best practices.
• Maintain confidentiality of candidate and organizational information.
• Continuously identify opportunities to improve recruitment processes, sourcing methods, and hiring efficiency.

General Responsibilities

• Provide recruitment-related advice and support to internal stakeholders.
• Assist with HR projects and initiatives as assigned.
• Perform other duties related to recruitment and human resources as required.

Key Performance Indicators (KPIs)

• Timely closure of approved vacancies.
• Recruitment turnaround time.
• Quality of hire.
• Candidate experience and satisfaction.
• Accuracy of recruitment documentation.
• Compliance with recruitment procedures and labor regulations.
• Recruitment cost and sourcing effectiveness.

Qualifications

• Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.

Experience

• Minimum 5 years of recruitment or talent acquisition experience.
• Experience managing the complete recruitment lifecycle.
• Experience recruiting across multiple functions and organizational levels is preferred.

Required Skills

• Strong interviewing and candidate assessment skills.
• Knowledge of recruitment best practices and labor regulations.
• Excellent sourcing and talent acquisition techniques.
• Strong communication and interpersonal skills.
• Ability to manage multiple vacancies simultaneously.
• Excellent organizational and time management skills.
• High level of professionalism and confidentiality.
• Strong negotiation and stakeholder management skills.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using Applicant Tracking Systems (ATS), HRMS, LinkedIn Recruiter, Indeed, or similar recruitment platforms.

Languages

• Excellent verbal and written communication skills in English.
• Knowledge of Arabic or additional languages is an advantage.

Core Competencies

• Communication Skills
• Relationship Building
• Attention to Detail
• Planning & Organization
• Problem Solving
• Time Management
• Teamwork & Collaboration
• Adaptability
• Customer Focus
• Integrity & Confidentiality
• Results-Oriented Approach