Document Controller – Automation Projects
Job Description:
Document Controller – Automation Projects
Key Responsibilities
- Implement and maintain project document-control procedures, numbering systems, filing structures, distribution matrices, and approval workflows.
- Register, review, distribute, and track technical documents, drawings, specifications, reports, correspondence, and contractual records.
- Maintain document registers, transmittal logs, submittal trackers, RFI/NCR logs, comment-resolution records, and handover dossiers.
- Monitor document revisions and approval statuses, ensuring teams use the latest approved documents.
- Coordinate document reviews and approvals with project managers, engineers, customers, consultants, contractors, and suppliers.
- Prepare formal submissions and transmittals, follow up on pending approvals, and ensure timely resubmission and closure of comments.
- Support project coordination activities, including meeting schedules, minutes, action trackers, progress updates, and weekly/monthly reports.
- Track deliverables and deadlines across multiple automation work packages, highlighting delays, dependencies, and approval bottlenecks.
- Support FAT/SAT documentation, site mobilization, training records, punch lists, as-built drawings, O&M manuals, and project handover.
- Coordinate automation project documentation, including system architecture drawings, panel drawings, I/O lists, control narratives, cybersecurity documents, test procedures, and commissioning records.
- Maintain document confidentiality, data integrity, traceability, and audit readiness.
- Support project managers with day-to-day coordination and document-control activities from project initiation through final closeout.
Requirements
- Bachelor’s Degree or Diploma in Business Administration, Engineering, Computer Applications, Information Management, or a related discipline.
- Minimum 4 years of relevant Document Control experience in engineering, construction, infrastructure, utilities, energy, Oil & Gas, or industrial automation projects.
- Experience supporting EPC, system integration, or multidisciplinary projects from engineering through testing, site execution, and handover.
- Hands-on experience with Oracle Aconex or equivalent document management systems (EDMS/CDE).
- Familiarity with Autodesk Construction Cloud, Autodesk Docs, Asite, Procore, SharePoint, or similar platforms.
- Strong knowledge of document registration, revision control, transmittals, approval workflows, document registers, and audit trails.
- Proficiency in Microsoft Office, particularly Excel, Word, Outlook, PowerPoint, and Teams.
- Experience handling PDFs using Adobe Acrobat or equivalent tools.
- Strong coordination, communication, organization, follow-up, and time-management skills.
- Ability to manage multiple priorities, maintain accurate records, and handle confidential project information.
- Knowledge of ISO 9001 documentation principles is preferred.
- Qatar project experience and a valid Qatar ID are preferred.
- Willingness to support office, customer, FAT, and site activities as required.
Preferred Certifications
- Document Control or Records Management training.
- Oracle Aconex or equivalent EDMS/CDE certification.
- ISO 9001, Project Coordination, or Project Management training.
- Advanced Microsoft Excel and reporting skills.