Job Description : Facilities Management Consultant

Position Details

• Job Title: Facilities Management Consultant
• Department: Facilities Management
• Location: Qatar
• Employment Type: Full-Time
• Reporting To: Facilities Manager / Operations Manager

Job Summary

We are seeking an experienced Facilities Management Consultant to oversee and coordinate facility operations, ensuring the efficient delivery of maintenance, administrative, logistics, and support services. The successful candidate will supervise contractors and service providers, monitor facility performance, ensure compliance with contractual requirements, and support continuous improvement initiatives. The role requires strong leadership, operational planning, vendor management, and reporting capabilities to maintain safe, functional, and cost-effective facilities.

Key Responsibilities

Facilities Operations

• Supervise the daily operation and maintenance of facilities to ensure uninterrupted business operations.
• Coordinate preventive and corrective maintenance activities for buildings, utilities, and infrastructure.
• Ensure facilities comply with health, safety, environmental, and regulatory requirements.
• Conduct routine inspections to identify maintenance requirements and operational improvements.
• Monitor facility conditions and recommend enhancement initiatives.

Contractor & Vendor Management

• Supervise contractors, vendors, and outsourced service providers.
• Monitor contractor performance against agreed Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).
• Ensure contractor compliance with contractual obligations, safety standards, and quality requirements.
• Coordinate contractor schedules and verify completion of assigned work.
• Review contractor reports, invoices, and work completion documentation.

Administrative & Support Services

• Coordinate administrative, logistics, transportation, housekeeping, security, mailroom, and other facility support services.
• Ensure efficient allocation of facility resources and support services.
• Maintain accurate facility records, asset registers, and maintenance documentation.
• Support office relocations, workspace planning, and facility utilization activities.

Performance Monitoring & Reporting

• Monitor facility performance indicators and prepare operational reports.
• Develop periodic management reports highlighting maintenance activities, contractor performance, operational issues, and recommendations.
• Track budgets, maintenance costs, and service delivery performance.
• Prepare presentations and management reports using Microsoft Office applications.

Planning & Coordination

• Coordinate facility improvement projects and maintenance schedules.
• Assist in developing maintenance plans and operational procedures.
• Participate in facility audits, inspections, and risk assessments.
• Recommend process improvements to enhance operational efficiency and reduce costs.

Compliance & Safety

• Ensure compliance with company policies, local regulations, and facility management best practices.
• Support emergency preparedness, business continuity, and incident response activities.
• Promote a safe working environment by ensuring adherence to HSE policies and procedures.

Required Qualifications

• Bachelor's Degree in:
  • Facility Management
  • Business Administration
  • Public Administration
  • Industrial Engineering
  • Logistics
  • Or a related discipline.

Experience Requirements

• Minimum 7 years of experience in:
  • Facility Management
  • Administration
  • Logistics
  • Support Services
• Minimum 3 years in a supervisory, coordinator, or team leadership role.
• Experience managing multi-disciplinary facility operations is preferred.

Required Skills & Competencies

• Facility Management Operations
• Building Operations & Maintenance Coordination
• Preventive & Corrective Maintenance Planning
• Contractor & Vendor Management
• Service Level Agreement (SLA) Monitoring
• Key Performance Indicator (KPI) Monitoring
• Administrative Coordination
• Logistics & Support Services Management
• Budget and Cost Monitoring
• Report Preparation & Documentation
• Risk Assessment & Compliance
• Problem Solving & Decision Making
• Team Leadership & Coordination
• Excellent Organizational Skills
• Strong Communication & Interpersonal Skills
• Time Management & Multitasking

Technical Skills

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Facility Maintenance Reporting Systems
• Asset Management Systems (preferred)
• Computerized Maintenance Management Systems (CMMS) (preferred)

Certifications (Preferred)

• Facility Management Certification (FMP, CFM, or equivalent)
• Building Operations Certification
• Maintenance Coordination Certification
• Health & Safety Certification (preferred)

Language Requirements

• Fluent in Arabic (spoken and written)
• Fluent in English (spoken and written)

Key Performance Indicators (KPIs)

• Facility operational uptime
• Preventive maintenance completion rate
• Contractor SLA compliance
• KPI achievement for outsourced services
• Response and resolution times
• Budget adherence
• Customer satisfaction
• Quality and accuracy of operational reporting
• Compliance with safety and regulatory requirements